• Full Time
  • London

This highly successful and fast paced international property company is looking for an exceptionally organised, detail orientated experienced Team Administrator to join their busy London office.

As the Team Administrator, this role sits within the building and plant teams providing support to the Operations Director and wider team.  The position will involve formatting reports and Excel spreadsheets, producing documents and quotes, liaising with clients, invoicing and supporting the wider team where needed.

Key Duties:

Supporting the Team, co-ordinating job allocations and reporting to clients.

  • Monitoring and responding to incoming emails
  • Electronic filing of job-related emails
  • Creating new client records and adding new projects
  • Recording centrally purchased admin costs where applicable
  • Recording sub-contractor charges
  • Liaising with Marketing Department in job handover
  • Assisting the Operations Director with job allocations
  • Creating job folder on SharePoint including any previous reports where applicable
  • Updating with new projects
  • Weekly teleconference to monitor job status and work in progress and updating system
  • Liaising with Team for work in progress and tracking status through to invoicing
  • Preparing fee invoices on Xero
  • Preparing billing schedules for larger clients
  • Preparing reports and plant registers as and when necessary
  • Cover for other support staff when on holiday
  • Raising job invoices
  • Arranging visas for overseas visits were appropriate

They are a great social team working in a fast paced environment so you need to be a natural organiser with excellent IT skills including strong Word and Excel, with the ability to work on your own initiative and part of a team.  Ideally you will have experience in the property, surveying, construction or similar industries.

Think you have the skills they need?  Send in your CV asap in order to be considered.

To apply for this job email your details to cvs@karagrecruitment.com.