• Part Time
  • London

An award winning people orientated architecture practice is looking for an experienced Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team. 

It’s a great varied role running the office of a busy working studio.  A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly. 

Management of the Office includes: 

  • Oversee management of front of house and reception 
  • Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required  
  • Oversee utilities contracts  
  • Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV  
  • Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies  
  • Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate  
  • Coordinate with IT support and organise internal moves and relocations  
  • Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester  
  • Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.)  
  • Ensure premises defects are dealt with promptly  
  • Oversee studio recycling  
  • Oversee the facilities and H&S in the workplace induction process  
  • Coordinate with HR manager to conduct workstation assessments  
  • Prepare and manage all facilities requirements for the audits  
  • Prepare and manage facilities budget  
  • Assist Technical Coordinator with PPE supplies. 
  • Organise, manage and report at the weekly staff forum  
  • Coordination of Business Continuity Plan  
  • Assist with quality management systems, audits and procedures  
  • Proofread, format and issue documents  
  • Organise internal and external meetings  
  • Organise, support and minute Senior Management meetings  

This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You’ll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities. 

Fantastic role in a beautiful studio and even better team.  They really are a great company to work for who value their staff and wellbeing. 

Think you have the experience they need?  Send in your CV by clicking on apply now. 

 

To apply for this job email your details to cvs@karagrecruitment.com.