Our current roles are listed below. If nothing takes your fancy, still get in touch and we can have a chat about what you’re looking for. Send your updated CV to email@example.com.
EA to MD // KG02852 // £45-52k
A unique opportunity has come up to provide EA support to the MD of a leading UK tech company. It’s an extremely busy and diverse role supporting a very high profile individual so you will need to be an exceptional EA to meet his needs.
As the EA you will naturally be managing a complex diary and travel schedule working across multiple time zones and always 5 steps ahead pre-empting any issues before they arise with a plan b and c.
Key duties also include:
- Writing briefings for meetings and press interviews
- Prep for meetings and interviews
- Working on and creating presentations for speaking engagements with CEO and other team members
- Stakeholder management: courteous and strategic correspondence, information sharing, relationship building
- Acting as a proxy to the CEO, able to represent their decisions, steers and viewpoints in their absence
- Event management support: working with PR and Partnerships teams
- Pride in providing smooth operational delivery, recording actions, assigning tasks, and following up
It really is a fantastic opportunity to work with some very high profile people and interesting and worthwhile projects. Proven EA experience at Board level is essential, ideally within the tech, digital and creative sectors. Think you have the exceptional skills and talent to step up to the challenge? Send in your CV asap to firstname.lastname@example.org
Receptionist // KG02851 // £23-26k
Fantastic new role to be the face and voice of this great architecture firm looking for a competent and focused Receptionist.
As the Receptionist you are responsible for providing first class service for all visitors and calls. You are a key part of the admin team so its nice and meaty answering all calls and managing their meeting rooms and support across their 3 floored office.
Key duties are:
- Client liaison – greeting all visitors (eg: taking coats/offering beverages/showing to meeting rooms/announcing arrival to staff)
- Answering incoming calls, ensuring calls are transferred efficiently, taking messages if necessary
- Manage meeting rooms – includes meeting room calendars, setting up for meetings, conference calls/Webex etc and that rooms are tidied and replenished post-meeting
- Booking catering, couriers and taxis
- Maintaining stationery supplies, ensuring they are constantly at optimum levels
- Studio presentation – ensuring the studio looks its best at all times, tidying up where necessary
- Manage incoming and outgoing mail
- Filing and general office administrative duties
- Assist the Operations Manager with facilities management
- Assist the CEO’s EA when required (eg: CEO’s calendar/research/ad hoc errands/general assistance)
- Assist Marketing colleagues with updating client database
They are a great team and want someone who has got previous reception experience and would see this role as something they could commit to long term and be part of the team. If you’ve got previous experience in a similar role then get applying today and send us your CV to email@example.com
Office and Facilities Manager // KG02850 // £35k
This globally known design studio is looking for an Office and Facilities Manager to keep their busy creative’s ticking over nicely in a pretty impressive work environment.
As the Office and Facilities Manager it’s down to you to ensure everything is ticking along nicely and all in working order. As they are designers it’s important their place of work looks immaculate at all times and generally be a place of excellence for all those it houses and to visitors.
Key duties include:
- Managing the Front of House team
- First point of contact for security, cleaners, tradespeople and landlords.
- Maintain a tidy appearance at all times
- Maintain floor plans, manage studio moves and allocation of space.
- Look after all Health and Safety legal requirements
It’s a big studio housing a busy team so you need to have a strong attention to detail and be good at thinking on your feet. They are a great team though so you’ll enjoy be part of the studio and making sure it all runs smoothly. You must have previous experience in running an office, particularly on the facilities side and in a design environment, even better! Think you can deliver? Send in your asap to firstname.lastname@example.org
Receptionist // KG02849 // £21k // Maternity contract
Looking for that meaty Receptionist position? Stop, it’s here! We have a great architectural client looking for someone to bring their front of house expertise to the team.
They are a leading British architectural practice with some impressive offices in London and a sizeable front of house team. They cover three floors in total so you have a lot of variety covering meeting and greeting, switchboard and managing the meetings rooms. The team are strong and work together providing a first class service to their visitors and the company staff. You are integral to the smooth running of the studio so they can do what they do best and they totally recognise you for that. You’ll need exceptional customer service and communication skills with a professional and personable nature, service is always with a smile and no job is too small. In order to be part of their team you’ll ideally have proven experience in a similar receptionist position and be good at working in a team. It’s a maternity contract to begin with of 1 year. Think you’ve got the skills to deliver? Send in your CV asap to email@example.com
Project Coordinator // £23k // KG028211
Constantly curious about everything around you and a lover of all things eclectic? This is going to be the perfect match then! This diverse team of brand and marketing consultants are seeking a Project Coordinator to support their busy project workloads.
It’s a small but perfectly formed team, looking for their final cog to do some wonderful things for their pretty impressive client portfolio. As the Project Coordinator you’ll be on top of all their diaries, booking travel that goes to plan, looking after all project admin and producing presentations. That’s the nice bit and there is quite a lot so you’ll need a creative flair and be a whizz on Powerpoint. You’ll also be assisting with events, client research, organising workshops and supporting where needed. It’s a role where you need to be incredibly organised and good at thinking on your feet, problem solving and staying calm under pressure always with a small and positive nature. You’re also part of a wider support team so you need to be happy to muck in and assist with running the office, meeting clients and keeping the gallery and reception area in tip top condition. Yes, I said gallery, it’s getting even more interesting isn’t it! Seriously, they are a great agency with a really unique offering and definitely not somewhere you will get bored. You prove yourself and you will learn a lot. You will need to have some previous admin and team support experience though gained in a creative or agency environment and Powerpoint is a must! Still sound like you? Send in your CV today to firstname.lastname@example.org
Bid Coordinator // 6 month contract // £30-35k // KG02849
An architecture client with a seriously impressive portfolio and great working environment is looking for an experienced Bid Coordinator to hit the ground running for a 6 month maternity contract.
As the Bid Coordinator you will be working in the communications team, coordinating bids from initial tender search to interview stage, researching opportunities, coordinating with each department and designing and producing all bid documents and other marketing collateral in Indesign. They are a great team to work with and you will be working on some amazing projects so definitely a company to get excited to work for. You’ll need to have worked on bids before in the industry and definitely skilled on Indesign. Fancy joining them? Send in your CV asap to email@example.com
PA to Director // KG02848 // £32-38k depending on experience // 1 year maternity contract.
Looking for something you can jump right into? This Founding Partner of a highly successful architecture practice is looking for an experienced PA to take over the reins for 12 months as seamlessly as possible.
As PA to the Director it’s a vital role providing first class traditional PA support, managing an extremely busy diary and booking complex overseas trips, forward planning and preparing for all meetings. You’ll manage the inbox, prioritising and responding where appropriate, acting as gate-keeper, liaising with clients and internal projects teams working discretely and professionally at all times. It’s a very busy and challenging role so your organisational skills need to be exceptional, with excellent communication skills and definitely someone who a think on their feet and remain calm under pressure and always with a smile. They are a great company with a really positive working environment so to fit in you’ll need to be really positive, cheerful, motivated and a strong team player. The contract will be 1 year initially. If you think you can jump right in and deliver you must have proven PA experience at senior level for 5 years+ with advanced MS Office and 60wpm ideally in architecture, construction, design or similar. Ticking the boxes? Send in your CV today to firstname.lastname@example.org
Bid and Marketing Coordinator // KG02846 // £25-30k
This fast paced, young and vibrant building design consultancy is looking for a Bid and Marketing Assistant to join their busy team.
As the Bid and Marketing Assistant you’ll be supporting the Marketing Manager with all day to day marketing and bid activities including preparing and coordinating submissions and presentations, producing marketing collateral, presentations and bid documents, assisting with research for identifying relevant opportunities, updating and contributing to website and social media content, assisting with events and any support needed across all marketing activities. It’s a great opportunity to be part of a tight team, learning from the best, producing exceptional winning first and second stage bids. They want to stand out so you will need excellent written and graphics skills to pull it all together and stand above the rest. In order to be considered you’ll need to be strong in MS Office and InDesign with good writing skills. You’ll also need experience working across construction, architecture, engineering or similar so you understand the bid process and can hit the ground running. Think you can deliver? Send in your CV as to email@example.com
Marketing Manager // KG02845 // £35-45k
Want to reap in global success? This could just be the challenge for you. This award winning structural design engineering firm are looking for a Marketing Manager to take the lead on their Marketing activities, help them raise their game and be the industry brand everyone wants to work with.
It’s a great role for a company that already have an impressive portfolio. Headed up in London with 3 more offices in the US and Europe the company are looking for further expansion. With this in mind, they are looking for a forward thinking, creative and exceptional Marketing expert to work with the Directors to devise, implement and manage a marketing strategy to raise the practice profile within relevant markets. Key areas are to produce and manage all external marketing communications, deliver bids and proposals, manage resources for all deadlines on projects and be the key in-house copywriter so you need to be a natural with words. It’s a fantastic meaty role for the right person but you’ll need proven experience in a marketing capacity gained in property, construction, architecture or similar to be able to deliver. Great opportunity of you’ve been in a marketing team and are looking to step up and show off your talents. You’ll need a creative and incisive writing ability, an eye for design, able to manage multiple projects and an interest and knowledge of the built environment sector. Think you can deliver? Send in your CV asap to firstname.lastname@example.org
Junior Document Controller // KG1210 // £21k.
This exceptional leading UK architectural practice with an impressive collection of awards under their belt is looking for a meticulous and uber organised Junior Document Controller.
As a Junior Document Controller you will be working alongside the wider support team assisting on a variety of projects across housing, the arts, sports and leisure, education and healthcare.
Key duties include:
- Assisting to maintain various project extranet and EDMS
- Document control activities, such as filing, uploading & downloading, printing, query handling, copying and scanning
- Managing drawing files according to individual project procedures
- Assisting to maintain the practice-wide document management system
- Carrying out project information audits
- Providing support and guidance to project teams
- Supporting the wider project team beyond document control responsibilities
It’s a great varied role also assisting on the overall support to project teams in a great working environment, who treat their staff well and definitely one who encourages development. You will need previous document control and project support experience in the industry or similar with a really positive, pro-active and friendly nature and rigourous attention to details. As architecture companies go, this is definitely one you want to be part of so if you have the experience it’s not one to be missed. If you tick all the boxes, send in your CV today by clicking on apply now.
PA to Directors // KG0280310 // £36 – 43k
This highly acclaimed and forward thinking architecture practice is looking for a super organised, experienced and professional PA to support two extremely busy Directors ensuring their life runs as seamlessly as possible
The beauty of this is it’s a new role so plenty of scope to make your mark and introduce your organisational wizardry into the lives of these super busy Directors. They need someone to come in and work out the best way to make their working lives run much smoother and more efficiently so they can do what they do best. There will be management of some busy and diverse diaries, always making sure they are where they need to be with all the info you have efficiently put together for them. You’ll be acting as gate-keeper so your communication skills need to be top notch and a natural with the clients. It’s a fantastic role with lots of scope to really make your own and grow within this highly successful, long standing architectural studio. They are a great bunch of people too who get looked after well, have a friendly social side and overseas trips in to boot! As it’s new, you must have proven PA experience at Director to make sure you can offer them the support they need. Think you can deliver? Send in your CV asap to email@example.com
PA // KG02943 // £30-35k + benefits
Want to work for the best in architecture? Then this is a no brainer. This world class architectural practice are looking for an uber organised PA to support one of their extremely busy Directors and their wider team of Architects.
They are a fantastic company to work for with a seriously impressive portfolio and their shelves are bursting with awards. They need someone who is incredibly organised and pro-active to support this busy Director with a complex diary and diverse workload. It’s full on and varied covering a variety of admin support working across all projects, liaising with clients, producing presentations and putting together some rather lovely documents with your Indesign skills hopefully. The Indesign is ideal but not a deal breaker if you tick every other box and happy to learn a new skill. The rest is essential, proven admin and PA experience are a must so you can hit the ground running and give this team the support they need in a seamless transition. You will definitely need to be used to managing a lot of busy diaries. With this in mind, ideally you’ll have proven PA and team support experience in architecture, construction, engineering or a design environment. There are quite a few boxes needed here but if you think you can deliver and want to join this impressive studio, send in your CV today to firstname.lastname@example.org
Project Coordinator // KG02846 // £23-24k
This is a fantastic opportunity to work for an exceptional architectural and interiors firm who are high up on The Sunday Times top businesses list, currently looking for an experienced Administrator and Project Coordinator to look after their London team.
As the Project Coordinator you are the key support to this busy team of architects so it’s a nice and varied role requiring strong organisational skills with a ‘can do’ attitude. Each day is full on acting as first point of contact, managing busy diaries, dealing with suppliers, assisting with marketing, formatting documents, producing presentations and project documents so if you’re a whiz on Indesign or Photoshop those skills will be well used! You’ll also be the ‘go to’ person in the office so you never know whats going to land on your desk but that’s the thrill of it. The team work on some great projects and want someone who is passionate about what they do and want to provide quality support in all areas. It’s a great opportunity for the right person with lots of scope for development long term for the right person. In order to be considered you must have solid administration experience gained in architecture, interiors or a creative industry so you can hit the ground running as well as good skills on MS Office and Indesign or Photoshop. Think this has your name on it? Send in your CV to email@example.com
Sample Library and Logistics Coordinator // KG02844 // £28-35k
This highly successful luxury interior design firm is looking for an uber organised Administrator as their Sample Library and Logistics Coordinator.
This really is a fantastic and varied position working across all projects throughout the studio organising all the logistics and installations. Working with the project Leaders you will review floor plans and then create a programme for delivery for numerous projects both in the UK and abroad. They’re a busy team so it’s a full on role ensuring projects run as smooth as possible and everything arrives when it should, as it should. Many problems arise along the way so you’ll need to be a natural problem solver, trouble shooting along the way, always keeping calm under pressure. You’ll also be keeping on top of the management of the sample library liaising with project teams, acting as first point of contact for sample requests, logging and labelling all items, meeting with suppliers regularly to see new season ranges and ordering accordingly, coordinating deliveries, updating the database and keeping track of items. You’ll also be involved in each project from presentation stage working with the design team, taking samples and working on Photoshop to get them presentation ready. As well as that you are an extra pair of hands for the FF&E and wider support team, assisting where needed, occasionally rendering of plans and elevations in Photoshop and InDesign, producing presentations and drawing furniture plans and shapes onto CAD elevations. It’s busy and varied so you need to be meticulous by nature with a calm exterior and a lover of bring organised. It purely is a support and coordination role so no scope if you’re looking for something more creative, but good skills on Photoshop and Indesign will still be used and go along way. It really is a fantastic role and very involved so if you have transferable skills, don’t be shy, apply today. It is niche so there will be plenty of training involved for the right person. Think you tick the boxes? Send in your CV asap to firstname.lastname@example.org
PA and Team Coordinator // KG02843 // £26-30k + great benefits
Looking for a new challenge then look no further. This world class architectural practice are looking for an uber organised PA and Team Coordinator to support their technical geniuses.
As the PA and Team Coordinator you will be the lynch pin among the team managing their diaries, ensuring they make it where they need to, arranging meetings, booking venues, acting as first point of contact, internally and externally, coordinating training sessions, design reviews and taking minutes at meetings. You’ll also be assisting with bids, carrying out research, producing presentations and reports ensuring their working life runs as smooth as possible. It’s busy and varied in a great office who really look after their staff and have a good social calendar. It’s a new role for this team so lots of scope to make your mark and work your magic. If this sounds like you then send in your CV asap. You’ll need previous PA and Team Admin experience, architecture and design a distinct bonus along with knowledge of Indesign and Photoshop. Exceptional communication skills, both written and verbal are a must with a calm, proactive and highly efficient nature. CV’s to email@example.com
Team Coordinator // KG02840 // £25,000 – £28,000 + excellent benefits
An exciting opportunity for an experienced Team Coordinator to support a leading UK architecture practice and their project teams.
As the Team Coordinator you provide first class support to the project leaders and their teams working across an exciting variety of projects from sports and leisure to housing and arts and conservation. They are the leaders in the pack right now and have an impressive portfolio and collection of awards so definitely a company you’ll want to be part of. As the Team Coordinator, key duties are management of busy diaries and booking travel, inbox management, gate keeping, arranging meetings, creating and formatting project documents, typing project correspondence, sourcing information for bids, expenses and support with all project administration. It’s busy and varied and you are part of wider support team who all work together to achieve it’s collective aims so you need to enjoy being part of a team, with a ‘no job is too small’ approach. In order to be considered you must have previous experience of supporting teams in an admin/secretarial capacity for 4 years with excellent IT and communication skills, both written and verbal, InDesign is preferred as well with fast, accurate touch typing skills, ideally gained with architecture, design or similar. They are a fantastic organisation who truly value their staff and somewhere people stay and progress. Think you can deliver? Send in your CV to firstname.lastname@example.org
Office Manager // KG02837 // £30-35k + benefits
If the world of luxury interiors gets your juices flowing then this is the job for you! This luxury interior design studio is looking for a bubbly, really positive and bright spark to join their talented designers as the Office Manager and make their lives run as smooth as possible. It’s manic and exciting, fast and furious and full of variety so you need to be excellent at juggling tasks and always with the perfect smile. As the Office Manager you will be the key support acting as first point of contact, dealing with suppliers, facilities and assisting with HR as well as finance duties such as invoicing sales and urchase ledger. You also get the pleasure of working with the creatives, supporting them on purchasing FF&E items. You are the lynch pin to the studio so that ‘go to’ person, solving problems and making lives easier, waving your magic wand and keeping everyone happy along the way. No job is too small so a flexible approach is needed and a real ‘can do’ attitude. They are a great sociable team who produce some beautiful work so it’s a great role for the right person. You must have previous office management experience in an architecture, interiors or similar creative environment if you want to get a look in….. Think you have the magic they need? Send in your CV today to email@example.com
Studio Manager // KG02835 // £30-40k
This dynamic, creative and forward thinking architecture studio is looking for an uber efficient Studio Manager to be the central cog in their busy studio.
As the Studio Manager for this eclectic team you are the one that keeps the team going, motivating them and ensuring it’s a happy environment so they can work their magic and design amazing environments. You are an integral member of the team running the studio, supporting the Directors, looking after HR, organising team events and fun days, processing expenses and producing invoices, as well as assisting with marketing and business development. It’s a no day is the same type of job ripe for someone who loves variety and to be involved with all the team, making things happen and solving problems, always one step ahead and with a smile. It’s a great opportunity with plenty of scope for the right person to grow in the role and take on more. They are growing and have won a number of awards recently so it’s exciting times ahead and a great time to join and be part of that journey. You must have previous experience in a similar all round role in a design or architecture environment along with excellent people and communication skills. Service with a smile is a must as well as a really positive and flexible nature. Think you can deliver and have the right skills to join them on their journey? Salary is really dependent on experience and what you can bring to the table. Send in your CV today to firstname.lastname@example.org
Practice Manager // KG02834 // £35-40k
If thinking outside the box is your thing then this is definitely the company for you. This dynamic, eclectic and diverse boutique brand strategy consultancy is looking for an experienced Practice Manager to oversee the day to day operations of the team.
As the Practice Manager you will have a pivotal role in the company, across new business, client liaison, HR, office management and commercial matters. It’s a key role part of management covering project planning and resourcing, events, management and mentoring of the support team, leading weekly project meetings, overseeing project processes, timelines and budgets making sure everyone knows their deadlines and sticks to them. Communication is key as you are the link throughout keeping everyone in line, bringing the team together, always with a positive approach, keeping smiles in place, ensuring a happy, productive workforce. You will also be responsible for ensuring all IT is in order and the surroundings are as they should be, looking after the building and dealing with suppliers. It’s a fantastic role for a very unique team who love all things creative and out of the ordinary. You’ll need to be curious, charismatic, collaborative, engaging, obsessed with quality and a perfectionist. Excellent communication skills, both written and verbal are essential with proven experience in a similar role, resourcing and project planning in a creative environment. Think you are the missing link? Send in your CV today to email@example.com
Project Administrator // KG02833 // £23 – 30k
This highly successful design-led and people orientated architectural practice is looking for a creative Project Administrator to support their busy project teams.
As the Project Administrator you are a key support to a large studio of architects. If you’re a creative administrator then this could definitely be the role for you. It’s key duties involve pulling together documents, presentations and reports using InDesign and Photoshop so you need to be a whiz on Adobe. You’ll also be organising project and studio meetings, taking minutes, typing project related documents, updating the project database, assisting with research, organising events and generally assisting where needed. They are a large practice so you are part of a wider admin team who collaborate with each and support when needed with deadlines approaching so you need to be a real team player, flexible in your approach and happy to muck in where needed. They are a great team with a good energy so it’s a great company to work for. If you want to join them you really will need strong InDesign and Photoshop skills with admin experience to boot, both gained within a creative company in one guise or another. Think this is you? Send your CV to firstname.lastname@example.org
Studio Administrator // KG02832 // £20-£22k
A brand new role has opened up for this busy interior design and architecture studio looking for a bright, pro-active and engaging Studio Coordinator.
It’s a great chance to get your teeth stuck into something and really make your mark. As the Studio Coordinator you will be the ‘go to’ person ensuring the lives of those creatives run as smooth as possible. You’ll be answering all calls, dealing with suppliers, providing PA support to Directors, organising office events and assisting with marketing and social media. It’s an all hands on deck role so you need to be a good multi-tasker, excellent communicator and always provide service with a smile. You’ll need some previous office admin experience in a design or architecture environment in order to be in with a chance so if you fit the bill, send in your CV today to email@example.com
Studio Coordinator // KG02831 // £25-30k
This dynamic, fast paced and incredibly well respected luxury interior design company is looking for an exceptional individual to take on this exciting and diverse support role to the busy studio.
As the Studio Coordinator you will be the key support, acting as PA to the directors and senior management, managing diaries, booking complex travel and producing itineraries, ensuring plans run smoothly and every eventuality is planned for, including a Plan B! You’ll also look after the designers as a whole, providing project support where needed, producing presentations and creating documents with Indesign, typing correspondence, maintaining company database and archiving system. You are part of a wider admin team so you will need to be flexible and happy to muck in when needed to cover reception or holiday cover and work as a team to ensure the studio runs as seamlessly as possible. It’s a great role that will really keep you on your toes and will always be varied. They are a fantastic company to work for and if interiors is your thing, you will love what they create. You’ll need to be extremely confident and strong at multi-tasking, self-driven with a positive ‘can do’ attitude, good at thinking on your feet, reliable at all times and able to hold your own. If you this describes you and you have worked in a similar support role in a creative environment then send in your CV today. You do need to be proficient in Indesign or Photoshop as well. Send your CV to firstname.lastname@example.org
Marketing Executive // KG02830 // £30k
A leading global corporate and fraud investigations agency is looking for an experienced, passionate and professional Marketing Executive to join their London team.
As the Marketing Executive in this global company it’s a great opportunity to make an impact, create and run campaigns and be integral in the brainstorming process. Working with the Marketing Director you will be researching and organising events, conferances and webinars as well as managing campaigns and tracking results, monitoring PR, managing the production of marketing collateral, content management, writing copy and assisting with brand positioning. It’s a really meaty role with a broad spectrum of marketing activities for you to get involved in and manage. It’s not a large team so you will be responsible for running your own projects as well as working collaboratively. In order to be considered you must have a marketing related degree with proven experience working in a marketing capacity with excellent project and campaign management skills with exceptional organisational and communication skills. Think you can take it on? Send on your cv today to email@example.com
Receptionist // KG02827 // £20k
A leading creative agency who work in the luxury fashion and lifestyle sector are looking for an exceptional, articulate and vibrant Receptionist to be the face and voice of their London studio.
As the Receptionist you are integral to the smooth running of this busy team ensuring each caller or visitor has a warm, welcoming and professional experience instantly. As the first point of contact you’ll greet all visitors, answer all calls and respond accordingly. You’ll assist in managing the studio diary, preparing meeting rooms, arranging refreshments and ensure all meeting areas and the reception is kept tidy and inviting. You’ll also order company stationery, deal with email enquiries, sort couriers and post and assist with arranging company travel where needed. As a key part of the support team you will also assist the Office Manager where needed as well as provide support on finance, assisting with invoicing, payments, managing petty cash, purchase ledger and assisting with payment runs. No job is too small and always with a smile. It’s a lovely varied role for someone hungry to make their mark with a flexible and ‘can do’ approach. You’ll need to be confident, warm and friendly with a positive approach and happy to muck in. You’ll also need to have some previous reception and finance admin experience in a creative or media environment. If you want to be part of a busy team and want a meaty Reception role then this is an ideal opportunity to grow. Think this could be the one for you? Send in your CV asap to firstname.lastname@example.org
PA and Bid Assistant // KG02822 // £30-34k + benefits
This dynamic, award winning and extremely successful architectural practice is looking for an exceptional PA and Bid Assistant to support a busy Partner and assist on the production of winning bids.
It’s a busy and varied role acting as PA to a Partner, managing a busy diary and agenda, booking all travel and accommodation ensuring they have what they need, when they need it for all meetings and trips. Itineraries need to be seamless, always pre-empting mishaps along the way. It’s a really meaty role as you are also heavily involved in business development activities, attending meetings and collating and submitting winning bids and other relevant materials. The practice work on a broad variety of projects, many in arts and culture so you will be involved in working on a really interesting mix of projects. In order to be considered you must have previous experience in a similar role with a good understanding of the bid process, strong InDesign combined with being a natural organiser to deliver on the PA side. It really will be a great role to get stuck into and definitely a good challenge with lots of long term scope. Think you can deliver? Send in your CV today to email@example.com
Office Administrator // £25-26k // KG02826
A great opportunity has come up for an experienced Office Administrator to join a busy Interior Design firm.
Working as the sole support to a team you are responsible for looking after the day to day running of the London office and providing admin support to the Business Development Managers. You’ll be first point of contact for all telephone and walk-in enquiries as well as managing the administration process dealing with the leads handed over from the team. You’ll be managing diaries, liaising with clients, assisting with new leads, acting as gate-keeper, updating spreadsheets and creating client and project files. You’ll also be assisting with the organisation of projects and events, including conferences, client meetings and industry events as well as providing general administration support where needed, assisting with purchasing and product sourcing. It’s a great varied role requiring excellent multi-tasking skills with the ability to prioritise, think on your feet and remain calm at all times. They are a great firm who offer a lot to their staff with a friendly and positive team who work well together. The successful person will need proven administration experience, ideally in sales support in the interiors, furniture, architecture or similar creative industries with good juggling skills. Great opportunity for the right person. Think you are what they’re looking for? Send in your CV today to firstname.lastname@example.org
PA to Directors // KG02823 // £35-45k
This is a fantastic opportunity to work for an exciting, award winning agency with an incredible client list and portfolio of work, looking for an exceptional PA to step in and lighten their work load.
The agency is a young , fast paced and highly regarded team, who are seriously in demand at the moment working with some very high profile clients. Due to their success and growth, the Directors are facing an ever more complex number of demands on their time and seeking an experienced PA to help manage their time and allow them to focus more on the key tasks that need to be done. You will be managing extremely complex and busy diaries as well as gate-keeping and acting as first point of contact for all enquiries, building relationships with clients and suppliers, identifying with both Directors what is the optimum way of working and ensuring that this is maintained. This really is a fantastic role with lots of scope to make it your own. As a result you must have proven experience in a creative company supporting senior creatives or Directors so you can really make a difference to their working lives, adding value to the team and contributing towards building an increasingly impressive and renowned design studio. Think you can deliver? Send in your CV today to email@example.com
PA to Chairman // KG02816 // £30-35k
The Chairman of a highly acclaimed globally renowned architectural practice is looking for an exceptional PA to provide full and dedicated support to all his working activities.
He’s a very high profile, well-known character in the industry who is incredibly well respected and definitely someone who would be an amazing experience to work for. He is the face and voice of the company so travel is extensive and complex so you need exceptional scheduling skills with the ability to always be one step ahead, pre-empting for any changes or mishaps along the way. Every meeting needs to be prepped for ensuring all materials are present and correct. Due to the nature of his profile you will be liaising with a variety of different people from political and industry leaders, government functionaries to urban people with diverse cultural societies so first class communication skills are a must with a polished and charming approach. It’s busy, varied and always fast paced so you need to be incredibly pro-active and thrive under pressure with a meticulous eye for detail. You’ll need to be tenacious, committed and always willing to go the extra mile. This really is a fantastic opportunity for an experienced PA to really take their career to the next level. You must have solid proven PA experience in a demanding role and used to dealing with people on all levels. Ideally this will be in the design, architecture or cultural sectors. Think you can deliver? Send in your CV today to firstname.lastname@example.org
Office Administrator // KG02811 // £22,000
A highly creative and independent architectural and interiors practice are looking for an experienced Office Administrator.
It’s a busy and varied role supporting a fast paced design studio so juggling and prioritising tasks needs to be second nature to you and service is always with a smile. You will be working in a team of 2 Administrator’s, sharing reception and keeping the office running smoothly. As the Office Administrator you will also be providing PA support to 4 Directors, managing busy diaries, booking all company travel, looking after staff records, dealing with suppliers, staff inductions, office events and assisting with general office operations and standards, maintaining the highest quality at all times. It’s a great varied role with room to grow for the right person. You’ll need to be extremely organised, articulate and self-motivated as well as a real team player who is happy to muck in. Reception is 50% of the role so you will be acting as first point of contact, preparing meeting rooms and making sure everyone is welcome. Ideal for someone looking to take that next step in their career moving away from pure reception, looking to grow as a PA. Previous experience in the architectural, interiors or design is a bonus. Is this you? Send in your CV today to email@example.com
Studio Manager // KG02810 // £25,000 – £30,000
This dynamic, fast paced and highly creative Interior Design studio is looking for an experienced Studio or Office Manager to support the Director and oversee the smooth day to day running of their London team.
As the only studio support you’ll be supporting the Directors who travel a lot, ensuring they have all their needs met wherever they may roam and you’re on hand should any disasters crop up! You’re also managing the day to day running of the the studio, acting as first point of contact, dealing with all suppliers, managing the sample library, preparing presentations, assisting with clients as well as managing project invoicing and budgets, looking after daily book-keeping tasks for the external accountants and generally making sure everything and everyone is ticking along nicely. If you think you’re the one you must have previous Studio or Office manager experience in a design environment so you can hit the ground running and make this a seamless transition. Think you hit the mark? Send in your CV today to firstname.lastname@example.org
Procurement Manager – Interiors // KG02806
A leading luxury interiors and architecture design firm is looking for a procurement specialist to be responsible for the purchasing of FF&E and services for multiple projects.
It’s an exciting opportunity working across an incredible range of projects covering high-end residential, restaurants, private members clubs, luxury hotels and super-yachts both in the UK and across the globe. You will be preparing project programmes, ensuring timelines are set, met and goods are ordered and delivered on time, managing budgets, coordinating with all parties, managing storage, freight and delivery services, raising PO’s, checking invoices and generally making sure everything is delivered on time and in budget. In order to be considered previous experience in a procurement role for high end design, hospitality or Interior fit out projects is essential. You’ll need to be incredibly organised and methodical with a track record of planning, negotiating, procurement, buying terms and contractual arrangements. It’s a great role for the right person working on some amazing projects so if you tick all the boxes please send in your CV today with your salary expectations to email@example.com
PA to Directors // KG02807 // £25-30k
This is a fantastic opportunity to work for an exciting, award winning design agency with an incredible client list and portfolio of work, looking for an exceptional Executive Assistant to step in and lighten their work load.
The agency is a young , fast paced and highly regarded team, who are seriously in demand at the moment working with some very high profile clients. Due to their success and growth, the Directors are facing an ever more complex number of demands on their time and seeking an experienced Executive Assistant to help manage their time and allow them to focus more on the key tasks that need to be done. You will be managing extremely complex and busy diaries as well as gate-keeping and acting as first point of contact for all enquiries, building relationships with clients and suppliers, identifying with both Directors what is the optimum way of working and ensuring that this is maintained. This really is a fantastic role with lots of scope to make it your own. As a result you must have proven experience in a creative company supporting senior creatives or Directors so you can really make a difference to their working lives, adding value to the team and contributing towards building an increasingly impressive and renowned design studio. Think you can deliver? Send in your CV today to firstname.lastname@example.org
Office Manager and PA // KG02798 // £30-34k + benefits
A fantastic opportunity for an experienced Office Manager and PA has come up to work for an award winning and highly respected global architecture and design practice.
They are a great practice with a fantastic portfolio of projects across the globe and really lovely team to boot. The role will be to oversee the day to day running of their London office, heading up the admin team, acting as PA to Board Directors, managing complex diaries and travel arrangements, taking minutes, collating and typing board documents, preparing PQQ’s and bids using Indesign, looking after facilities, H&S and local HR responsibilities as well as assisting with marketing and new business. It’s full on, varied and meaty, something to really get your teeth into! The team are great and it’s definitely something you can really make your mark in. In order to be considered you’ll need previous PA and Office Manager experience, ideally in architecture, design or similar with a basic knowledge of Indesign and a great hands on professional approach. Think this could be meaty enough for you? Send in your CV today to email@example.com
Creative Services Exec/Manager // Temp to perm // KG02793 // £27-28k
This global award winning design agency is looking for an uber organised superstar to join their Creative Services team and help them keep the studio running smoothly.
As part of the Creative Services team, you are an integral part of the project process, supporting the studio, client and account management teams run projects as smoothly as possible, scheduling work into the studio and using the best resource available. You’ll attend status meetings, keep on top of timelines, overseeing the process throughout each stage, advising on availability and provide support to the team where needed. It’s a fantastic role and opportunity in such a great team but you need to be extremely organised, cool as a cucumber under pressure and not someone who gets flustered as it’s full on and fast paced. This is the engine room of a big agency so you need to be extremely vigilant, resilient with excellent communication problems and a natural problem solver. The role will initially be for a few months over the summer and then if you have what it takes there is scope to stay on permanently. You must have some previous experience in an agency environment with creative services or scheduling experience as a good base for you to develop. Think you could be the cog they need in their engine? Send in your CV asap to firstname.lastname@example.org
Team Administrator // KG027572 // £22-25k
This highly reputable and successful architectural company who work on amazing projects across a broad number of sectors including arts and heritage are looking for Team Administrator.
As the Team Administrator you will be responsible for providing overall admin support to all the project teams; managing diaries, organising meetings, booking travel, creating reports on InDesign, typing (audio and copy), minutes, creating spreadsheets, reports, power point presentations and data inputting. Its busy and varied requiring strong organisational skills, the ability to multi-task and provide general support across the office and teams. They are a lovely firm who look after their staff well and encourage development. You’ll need excellent communication skills, both written and verbal with a flexible approach as well as previous team/office experience, even better if this is gained within architecture or construction. Think this could be you? Send in your CV asap to email@example.com
Studio Administrator // £18-20k // KG027783
This is a great new role for a dynamic, vibrant and friendly marketing content agency with a real family feel, looking for a Studio Administrator to join the crew.
As the Studio Administrator they need a warm, engaging and bright individual to be the face and voice of the team, meeting and greeting, answering all calls and making everyone welcome, service always with a smile. You’ll also look after the day to day running of the office, dealing with suppliers, providing ad-hoc support to the Directors, booking travel, looking after facilities and generally providing support where needed. You’re also in charge of office fun, organising weekly drinks and monthly studio events. It’s very important to them so you need to know a venue or two and enjoy organising a good outing. They really are a great team who look after each other and this could lead to great things. Each day will be different so they need someone ‘on the ball’ with a flexible approach. You’ll need a bit of a spark about you as well ambitions to progress, if you prove yourself they’ll lap you up and get you involved. Think this could be the one for you? You’ll need some admin and reception experience in a creative environment ideally with a great attitude and hungry to learn! Send in your CV today to firstname.lastname@example.org
Due to the large volume of applications we can only respond to successful applicants.